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The Sales & Bid Coordinator role contributes to SALES GROWTH by supporting dedicated Area Sales Managers with QUOTES & TENDERS as required by each territory. This role also supports financial performance of the business through WIN RATE and influence of CORRECT PRICING and gatekeeping of MARGIN / DISCOUNTS that meets or exceeds company policy.

This role is based at our Milton Keynes office and is part of a team of Sales & Bid Coordinators whose primary function is to assist our field-based Area Sales Managers in quoting, tendering and selling complex ‘design & build’ packages to our existing and new customers. The role is assigned specific Area Sales Managers and is responsible for coordinating all projects through from enquiry to order stage within their regional territories. The Senior Coordinator role is also expected to use their skills & knowledge to support more junior roles in the team with their learning & development.

Key responsibilities include:

• Being the main point of contact for your assigned Area Sales Managers
• Review of Invitation to Tender (ITT) & PQQ documents to determine contractor tender return requirements. Create & execute an action plan for this.
• Assembles, collates & edits written content for tender responses
• Reviews and compiles standard documentation for incorporation into bids
• To liaise & proactively collaborate with colleagues across the KOMPAN Group to gain comprehensive and relevant information for inclusion in bids.
• Requesting, collating and editing additional content provided by other departments and 3rd parties to meet the client specification.
• Effectively manages bid timeline & each project milestone (multiple projects at once) to ensure they are delivered on time and on budget with all key information to respond to the Tender included.
• Provide quotations and product information to new & existing clients as required.
• Adjusting pricing and creating the final quote and documentation packs using internal KOMPAN business systems, MS Word, Excel & PowerPoint.
• Maintains detailed records & accurate data in the company’s business systems.
• Raising and processing direct supply orders to our factory
• Raising invoices for some customer types
• Sourcing 3rd party pricing from suppliers as required for some projects.

• Close liaison with colleagues and Team Leader/s to share best practice and workload
• Liaison with senior management and European-wide business contacts
• Review and create standard documentation for incorporation into bids
• Drafting of method statements and content based upon the customer tender requirements
• Contributes to the development and maintenance of the Bid Library documentation

To be successful in this role a candidate or employee must demonstrate the following;

Track record

• Proven track record of prioritizing workload to meet agreed timescales & deadlines & ability to manage own workload in a fast-paced, multi-tasking environment
• Excellent PC/ IT skills with business systems & Microsoft packages
• Excellent communication skills both written and verbal
• Experience of the construction/ landscape or similar industry
• Track record of thriving in a dynamic team & fast paced environment
• Some experience of using CRM systems is advantageous
• Experienced in raising quotations, calculating detailed pricing with profit margins
• Actively demonstrates the KOMPAN Group values for behaviour in Passion, Progress, Performance & People towards customers and colleagues
• Consistent high standard of customer service to Area Sales Managers & end customers
• A team player with strong organisational and prioritisation skills
• Structured and accurate, especially with data input skills, excellent attention to detail
• A natural multi-tasker, able to track and manage multiple projects concurrently
• Able to work under pressure and to tight deadlines
• Proven track record of successful bid writing & creating compelling sales documents including pricing & quotations
• Proven capability to take the lead in responding to Tender Framework and multi-site/ complex bids
• Experience of Bid Project Management & tendering for Local Authorities
• Able to work autonomously with excellent project management skills, proactively managing personal workload and supporting others with setting their own priorities

Personal skills

• A team player and natural collaborator with others.
• Proven ability to work autonomously with excellent organisational and project management skills, proactively planning & managing personal workload to meet multiple critical deadlines.
• A natural multi-tasker, able to track and manage multiple projects concurrently, often working under pressure and to tight deadlines.
• Structured and accurate, especially with data input, excellent attention to detail is vital
• A quick learner, able to comprehend and process technical construction information.
• Accommodating with a positive ‘can-do’ problem solving attitude under pressure
• A flexible approach to working hours, as business needs dictate
• Supportive of others in the workplace
• Assertiveness towards project delivery, seeking and ensuring contributions from others
• A professional commitment to excellent customer service, demonstrates balance and good judgement in difficult or ‘complaint’ situations
• Good client understanding & commercial focus to ensure requirements of ASM/ client are met

Our joint process to find the right match

If the job seems interesting to you, please submit your application to our application system. We will start to invite for job interviews as soon as possible, so please don’t hesitate to submit your application.

KOMPAN as a company

Our mission is to help create healthier and happier communities by designing, manufacturing and constructing outdoor playgrounds and fitness areas that WOW users to come play, to stay and want to come back, and develop children’s and adult health and life-skills. Our solutions are made for all ages and all abilities.

We have done so since 1970, and today - around the world - KOMPAN, every month, builds more than 1000 new playgrounds and outdoor fitness areas. We do so from subsidiaries in 22 countries and are in an additional 60 countries via our agencies.

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