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The Bid Manager contributes to SALES GROWTH by supporting allocated Area Sales Managers with QUOTES &TENDERS as required. This role drives the financial performance of the business through WIN RATE and influence of CORRECT PRICING and gatekeeping of MARGIN / DISCOUNTS that meets or exceeds company policy.

This role is based at our Milton Keynes office, hybrid working is an option once competence in business processes and systems has been established. 

The role is within KOMPAN’s Sales Support team whose primary function is to assist our field-based Area Sales Managers in quoting, tendering and selling ‘design & build’ packages to our existing and new customers.

As a Bid Manager you will be assigned to work closely with a number of Area Sales Managers supporting sales by coordinating Tenders and creating quotes and processing orders. The Bid Manager role is also expected to use their skills & knowledge to support the wider team as required. The Bid Manager will report into the Head of Commercial.

Key responsibilities include:

• Be the main point of contact for your assigned Area Sales Managers with whom you will work closely with on tenders, quotes and orders.
• Review of Invitation to Tender (ITT) & PQQ documents to determine contractor tender return requirements.
• Assemble, collate, and edit written document content for tender responses to answer all Tender questions fully.
• To liaise & proactively collaborate with colleagues across the KOMPAN Group to gain comprehensive and relevant information for inclusion in Tenders.
• Requesting, collating, and editing written content provided by other departments and KOMPAN partners to meet the client Tender specification.
• Effectively manage bid timelines (multiple projects at once). Ensure all Tenders are delivered on time.
• Process Orders as requested by your assigned Area Sales Manager.
• Use internal KOMPAN business systems, MS Word, Excel & PowerPoint to compile information for inclusion in quotes and Tenders.
• Maintains detailed records & accurate data in the company’s business systems.
• Raising invoices for some customer types
• Source quotes from KOMPAN partner suppliers as required to compile pricing information for quotes and Tenders.
• Close liaison with KOMPAN colleagues to share best practice and workload.

Competencies & Behaviours

To be successful in this role a candidate or employee must demonstrate the following;

• Proven capability to take the lead in responding to Tender Framework and multi-site/ complex bids
• Proven track record of successful bid writing & creating compelling sales documents including pricing & quotations
• Proven track record of prioritizing workload to meet agreed timescales & deadlines & ability to manage own workload in a fast-paced, multi-tasking environment
• A highly proficient and independent user of Microsoft Word, Excel, PowerPoint & experience of using CRM systems
• Excellent communication skills both written and verbal
• Consistent high standard of customer service to Area Sales Managers & Regional Sales Managers, and Internal stakeholders
• Track record of thriving in a dynamic team & fast paced environment
• Able to work autonomously with excellent project management skills, proactively managing personal workload and supporting others with setting their own priorities
• Experienced in raising quotations, calculating detailed pricing with profit margins
• Actively demonstrates the KOMPAN Group values for behaviour in Passion, Progress, Performance & People towards customers and colleagues
• Structured and accurate, especially with data input skills, excellent attention to detail
• A natural multi-tasker, able to track and manage multiple projects concurrently
• Able to work under pressure and to tight deadlines

In addition, the following experience would be advantageous:

• Experience of tendering for Local Authorities
• Experience of the construction/ landscape or similar industry

Personal skills

• A team player and natural collaborator with others.
• Structured and accurate, especially with data input, excellent attention to detail is vita
• Proven ability to work autonomously with excellent organisational and project management skills, proactively planning & managing personal workload to meet multiple critical deadlines.
• A natural multi-tasker, able to track and manage multiple projects concurrently, often working under pressure and to tight deadlines.
• A quick learner, able to comprehend and process technical construction information.
• Accommodating with a positive ‘can-do’ problem solving attitude under pressure
• A flexible approach to working hours, as business needs dictate
• Supportive of others in the workplace
• Assertiveness towards project delivery, seeking and ensuring contributions from others
• A professional commitment to excellent customer service, demonstrates balance and good judgement in difficult or ‘complaint’ situations
•  Good client understanding & commercial focus to ensure requirements of Area Sales Manager/ client are met

In addition, the Bid Manager will be:

• Supportive of others in the workplace
• Encourages others, looks for solutions and presents these to others
• A natural collaborator with others and proactively coordinates the work of others
• A role model for both tasks & behaviours in line with KOMPAN values

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