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Bid & Proposal Coordinator - Austin, TX

Austin, TX, KOMPAN USAPublished Wednesday, August 20, 2025
Application deadline : As soon as possible

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KOMPAN U.S. is seeking a detail-oriented and highly organized Bid & Proposal Coordinator to support the creation and submission of proposals in response to formal Requests for Proposal (RFPs) from organizations across the country. These proposals support our mission to bring innovative playground and outdoor fitness solutions to communities nationwide.

Reporting directly to the Bid & Proposal Manager, the Bid & Proposal Coordinator will work closely with the Bid & Proposal Analyst to identify opportunities and ensure adherence to KOMPAN’s established bid process. This role also involves collaborating with Direct Sales Representatives across the U.S. and various internal departments to gather information and develop accurate, compliant, and compelling proposal packages.

The ideal candidate is a strong communicator and highly organized professional with experience coordinating across teams to meet critical deadlines. A sharp eye for detail, a proactive problem-solving mindset, and the ability to thrive under pressure are essential for success in this role.

As a global leader with an organizational focus on people, passion, progress, and performance, our mission is to create healthier and happier communities by delivering the best in play and fitness solutions. We’re KOMPAN - let’s play!

Who We Are

For more than 50 years, KOMPAN has researched, designed, and built innovative and imaginative commercial playground equipment and outdoor fitness sites that captivate all ages and abilities.

In collaboration with our global headquarters in Denmark, KOMPAN designs, manufactures, and installs more than 1,000 sites a month across more than 90 different countries. Our North American headquarters, located in Austin, Texas, supports field sales around the U.S. and Canada.

At KOMPAN, we take pride in our commitment to the global environment. We exceed sustainability efforts and make it possible to lower carbon emissions by utilizing recycled ocean waste, consumer-recycled plastics, and textile waste to create playgrounds that are born green or made green.

What You’ll Do

Coordinate the drafting, packaging, and submission of proposals
Ensure timely submission of deliverables from Sales, Design, Installation/Service, Finance, and Sales Coordination teams
Coordinate responses to RFIs (Requests for Information) and prequalification requests submitted by Sales or the Business Development team
Serve as the team's master data gatekeeper by maintaining and improving templates, managing company data, and organizing relevant references (e.g., past projects)
Maintain client registration forms and ensure timely updates ahead of renewal deadlines to ensure ongoing compliance with applicable guidelines
Establish lasting relationships and collaboration with our dedicated sales professionals
Ensure compliance with government regulations at the local, state, and federal levels
Support Bid & Proposal Analysts and Bid & Proposal Manager in project management activities
Execute post-bid activities, including revisions, client follow-ups, and reason codes
Provide support to cross-functional colleagues as needed

What You’ll Need

2+ years of professional experience (experience in the construction industry or public sector is a plus)
Background in proposals, bids, RFP coordination, contracts, or similar is strongly preferred
Exceptional writing and editing skills with a talent for enhancing clarity, organization, flow, and overall impact of proposal materials
Excellent verbal and written communication skills
Strong project coordination abilities, with a proven ability to meet and effectively prioritize multiple deadlines
Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and Adobe Acrobat
Highly organized, methodical, and detail-focused
Self-motivated and proactive, with the ability to anticipate needs and solve problems independently
A team player with strong interpersonal skills - collaborative, accommodating, and a great listener

Perks and Benefits

Comprehensive medical, vision, and dental plans
Employer-paid life and disability insurance
401(k) retirement plan with company match
Competitive PTO and robust holiday schedule

Not Sure if You Qualify?

That’s ok! If you’re interested in the role and believe you could be a good fit, we encourage you to apply!

KOMPAN is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender, age, veteran status, or any other basis covered by appropriate law. We celebrate diversity and are committed to creating an inclusive environment for all our employees. All employment is based on qualifications, merit, and business needs.

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